To turn the display of document comments on or off in Word, click the “Review” tab in the Ribbon. Then click the “Previous” and “Next” buttons in the “Comments” button group. To navigate through the document’s comments in Word, click the “Review” tab in the Ribbon. Insert Comments in Word – Instructions and Video Lesson: A picture of a user inserting a comment into a Word document. You can insert as many comments into your Word documents as you need. After entering your comment, click into the document to set the comment. Enter the text of the comment into the text box. Using either method then inserts a comment and opens a text box at the right side of the document. Then click the “New Comment” button in the “Comments” button group. Alternatively, click the “Review” tab in the Ribbon. Then click the “Comment” button in the “Comments” button group. Then click the “Insert” tab in the Ribbon.
To insert comments in Word, first place your insertion mark cursor at the document location at which to place the comment. This lets you add a quick note on possible changes or insert a reminder to add missing content to a document. You often use comments to make notes within shared documents in Word. Word will move to the next highlighted text.You can insert comments in Word within documents. Go to Advanced Find, click More then Format | Highlight. You can scroll through a document looking for highlighted text or use Find to jump between each highlighted item. In a Word savvy world we’d all use Comments for these situations but in practice it’s often highlighting instead. It’s very common for people to highlight some text that they need to return to later … a link to be fixed, fact to be checked or sentence to be refined. Click on ‘Find Next’, click in the document and make the necessary changes then ‘Find Next’ again to jump to the next location. For example, use it to make changes that a Replace command can’t cope with. It lets you jump to each Find result without closing the Find dialog box.
It will highlight all the Find results in the document itself.įind Next is an old favorite. Reading highlight is a handy innovation in the latest releases of Word. If you drag the Vertical scroll block up and down, recent version of Word will show the page number and headings in a tooltip as you move down the page. Similar to ‘Go Back’ is Shift + F5 which takes you through the last three edit points in the document. It’s useful when you’ve skipped to look at some other place in the document and want to jump back to the last place you were typing. Press again to jump to the next to last edit point. This takes you to the last edited point in the document.
Alt + up/down arrow also jumps a paragraph at a time.Ĭtrl + Home jumps to the start of the document.Ĭtrl + End jumps to the end of the document.Īlways useful is the ‘Go Back’ shortcut – Ctrl + Alt + Z or Command + Z on a Mac. Hold down the Ctrl key then a left/right arrow moves a whole word at a time.Ĭtrl and the up/down arrows move a paragraph at a time. When you press the left / right arrows you move a single character – we all know that. Simply holding down the control key while using the arrow keys will speed up cursor movements. Word has several ways to navigate a document, most of which are hidden away and not obvious to the casual users. Here’s some tips and shortcuts for moving quickly around a document – large or small. Jumping from place to place as you refine your prose into something worth your name. Once a document gets past a few pages, you need options for moving around that document quickly.